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Duck Soup Coop Notes from the Board of Directors' Training and Long Range Planning Meeting January 18, 2010 |
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PRESENT: Peggy James, Leo Kurylo, Amanda Montgomery, Cynthia Nelson, Ruth Peterson, Mary Helen Polensky, Patty Ruback
The meeting was opened by Nelson stating the purpose of the meeting and identifying the various elements of training that would ensue.
James led us through an examination of what a corporation is, what the board of directors’ functions and roles are and the responsibility of the board.
Kurylo led us through the reading and discussion of the By-laws. Polensky spoke of the Standing Rules that she was working on and asked for any suggestions for rules that we currently operate under that might be included in written form for future reference.
James spoke of the Personnel Practices and Policies that she has compiled and agreed to give a copy to each board member for their information.
Ruback and Montgomery led the board through a discussion of the duties of the three officers and the Standing Committees. The results of that discussion were:
President: Keep meeting moving and on track or delegate that responsibility to someone. Make sure all board members have opportunity to participate. Prepare and distribute agendas. Meet with General Manager periodically. Initiate an annual fall General Manager evaluation. Facilitate communication between board members Maintain oversight of the committee activities.
Secretary: Record board meeting minutes and General Membership Meeting minutes and distribute them as needed. Sign corporation documents.
Treasurer: Establish budget in consultation with Finance Committee and General Manager Present budget to General Membership Meeting Communicate financial status to the general membership Communicate with the General Manager regarding the general financial status of the coop. Sign corporate papers Facilitate an audit
Each member of the board must serve on one or more Standing Committee.
Personnel Committee: Compile policies for employees with the assistance of the General Manager Facilitate any meetings needed in the case of employee grievances. Advise the General Manager as needed.
Membership Committee: Work on membership policies, procedures and benefits
Finance Committee: Chaired by the treasurer Work with General Manager to prepare budget Provide for educating the board in financial matters.
Outreach Committee: Reach out to members through events such as pot-luck dinners, tastings, and events at the store... Reach out to the community through some of the same activities listed above. Promote and educate about cooperative grocers, organic foods, fair trade, and greener sustainable living.
Officers were elected by consensus.
President: Leo Kurylo Secretary: Ruth Peterson Treasurer: Mary Helen Polensky
The following committee appointments were made:
Outreach: Montgomery and Ruback Personnel: Polensky and Nelson Membership: Kurylo and Peterson Finance: Kurylo and Polensky
Polensky will continue to work on Standing Rules.
Standard meeting time for this year will be the 4th Monday of each month (beginning February 22) at 6:30 pm.
President Kurylo adjourned the meeting at 10:15 pm.
Ruth Peterson Secretary
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