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Duck Soup Coop Board of Directors Planning Meeting January 22, 2011 |
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Present: Ashe Del Valle, Peggy James, Amanda Montgomery, Tania Nezrick, Ruth Peterson, Mary Helen Polensky, Patty Ruback
Absent: Mary Petruchius
James called the meeting to order at 1:26 pm following a pot luck meal at the home of Patty Ruback.
The minutes were unanimously approved upon a motion by Polensky, seconded by Ruback.
The following people were unanimously approved as officers for the coming year: Tania Nezrick - President Ruth Peterson - Secretary Mary Helen Polensky – Treasurer
Polensky, as Treasurer, will sign the loan form for the loaned money which came from James’ Family Farm Trust. She also agreed to take care of DSC financial records should anything make it impossible for James to do so.
James reported that the financial statements for 2010 are not yet ready. She needs more information and other financial statements before she can complete her report. DSC will begin paying back the loaned money in February at approximately $300 a month for the two-year loan at 3 1/2 %.
James does not anticipate any major monetary outlay for the coming year. The next possible need might be a compressor for the walk-in cooler but this does not appear imminent. DSC has been gradually changing the refrigerant used in our store to a much greener product though given our circumstances we cannot be as green as we might wish right now.
The Committees for the coming year will be:
Outreach – Del Valle, Montgomery with Nezrick and Ruback as co-chairs. Finance – Del Valle with Polensky as chair. Membership - Peterson and Polensky with Montgomery as chair. Personnel - Nezrick and Ruback with Peterson as chair.
Board meetings will be held the second Wednesdays of each month at 7:30 pm in the board room. The next meeting will be February 9.
The Outreach Committee will meet the 4th Wednesday of each month at 7:30 pm at places to be announced each month. The next meeting will be January 26 at the home of Patty Ruback.
NOTE: Nezrick can only be reached by email through her work address so she will not be able to respond on weekends, holidays or during school breaks.
Looking to the future, things that various people felt needed to be continued are the festivals and pot lucks. Better publicity and a longer lead time for the announcements were suggested for the pot lucks.
Emails to the membership will be utilized for an interest survey, for notification of special sales on products, board minutes, and the newsletter. There will also be hard copy newsletters available as has been common practice. The email addresses are those collected from renewing members.
Ruback will continue to do the newsletter. She is eager for others to give her copy. An addition of a “Dear Duck” column was suggested for an interesting way to remind members of opportunities and procedures.
The board will spend a modest amount of time at the February meeting establishing a list of possible ideas for the future. The lease on the building will expire in 4 years, and it seems prudent to think ahead. The board will also schedule one longer session to consider the ideas listed below and others for the future.
The purpose of the longer meeting would be to think of how we might answer the question “What would we need if we . . . Wanted to sell deli items we make ourselves? Wanted a coffee, rolls and sandwich bar? Wanted a classroom? Wanted a community room? Wanted an accessible area? Wanted one or more offices?”
The meeting was adjourned at 3:07 pm by consensus.
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